What documents are normally required for individual investor to complete purchase transaction of mutual fund units?

For individual investors generally PAN, Aadhaar Number, KYC, Bank Mandate Proof, FATCA declaration (Foreign Account Tax Compliance Act) and CRS (Common Reporting Standard) are needed to complete the documentation for purchase transaction in mutual fund.


What documents are normally required for companies to complete purchase transaction of mutual fund units?

For Companies generally PAN, Aadhaar Number, KYC , Bank Mandate Proof, Resolution / Authorization letter, List of authorized Signatories with specimen signature, memorandum of Article of association,, FATCA declaration (Foreign Account Tax Compliance Act) ,CRS (Common Reporting Standard)  and UBO (Ultimate Beneficial Owners) are needed to complete the documentation  for purchase transaction in mutual fund.


What documents are normally required for Societies to complete purchase transaction of mutual fund units?

For Societies generally PAN, Aadhaar Number, KYC, Bank Mandate Proof, Resolution / Authorization letter, List of authorized Signatories with specimen signature, Bylaws, FATCA declaration (Foreign Account Tax Compliance Act) ,CRS (Common Reporting Standard)  and UBO (Ultimate Beneficial Owners) are needed to complete the documentation  for purchase transaction in mutual fund.


What documents are normally required for partnership Firms to complete purchase transaction of mutual fund units?

For Partnership Firms generally PAN, Aadhaar Number, KYC , Bank Mandate Proof, Resolution / Authorization letter, List of authorized Signatories with specimen signature, Partnership Deed, FATCA declaration (Foreign Account Tax Compliance Act), CRS (Common Reporting Standard)  and UBO (Ultimate Beneficial Owners) are needed to complete the documentation  for purchase transaction in mutual fund.


What documents are normally required for Trusts to complete purchase transaction of mutual fund units?

For Trusts generally PAN, Aadhaar Number, KYC , Bank Mandate Proof, Resolution / Authorization letter, List of authorized Signatories with specimen signature, Trust Deed, FATCA declaration (Foreign Account Tax Compliance Act), CRS (Common Reporting Standard)  and UBO (Ultimate Beneficial Owners) are needed to complete the documentation  for purchase transaction in mutual fund.


What documents are normally required for NRI’s to complete purchase transaction of mutual fund units?

For NRI investors generally PAN, KYC , Bank Mandate Proof, Account debit certificate incase payment is made by DD from NRE/ FCNR account, FATCA declaration (Foreign Account Tax Compliance Act) and CRS (Common Reporting Standard) are needed to complete the documentation  for purchase transaction in mutual fund.


What documents are normally required for FIIs (Foreign institutional Investors) to complete purchase transaction of mutual fund units?

For FIIs investors generally PAN, KYC, Bank Mandate Proof, Overseas auditors certificate, FATCA declaration (Foreign Account Tax Compliance Act), CRS (Common Reporting Standard) and UBO (Ultimate Beneficial Owners) are needed to complete the documentation for purchase transaction in mutual fund.


What documents are normally required to complete the additional purchase transaction of mutual fund units?

Transaction slip along with duly signed form and investment amount is needed to complete the additional purchase.


What documents are normally required to complete the Switch transaction of mutual fund units?

Transaction slip along with clearly filled and duly signed form needed to complete the Switch procedure.


What are FATCA and CRS?

FATCA stands for Foreign Account Tax Compliance Act and CRS stands for Common Reporting Standard. It is a declaration prepared by financial institutions/ intermediaries to comply with the Central Board of Direct Taxes (CBDT) rules.


What documents are normally required to complete the Registration procedure for SIP of mutual fund?

The documents required to complete SIP registration procedure are Application Form, SIP registration mandate Form, Investment amount and Bank Account Proof (For first time investment only).


What documents are normally required to complete the Registration procedure for STP/SWP transaction of mutual fund?

The documents required to complete STP/SWP transaction registration procedure are STP/SWP registration form duly signed by the unit holder/s of the folio.


What documents are normally required to complete the Dividend Transfer Plan Registration of mutual fund?

The documents required to complete DTP registration procedure are DTP registration form duly signed by the unit holder/s of the folio.


What documents are normally required to complete the Cancellation Procedure for SIP/STP/SWP of mutual fund?

The documents required to complete Cancellation Procedure for SIP/STP/SWP procedure are Cancellation Procedure for SIP/STP/SWP Form duly signed by the unit holder/s of the folio.


What documents are normally required to complete the Automatic Withdrawal Plan of mutual fund?

The documents required to complete Automatic Withdrawal Plan procedure are duly filled and signed application form by the unit holder(s) of the folio.


What documents are normally required to complete the Trigger Registration procedure of mutual fund?

The documents required to complete the Trigger registration procedure are Trigger registration form duly signed by the unit holder/s of the folio.


What documents are normally required to complete the Cancellation Procedure for Trigger transaction procedure of mutual fund?

The documents required to complete the Cancellation Procedure for Trigger transaction procedure are Trigger cancellation form duly signed by the unit holder/s of the folio.


What documents are normally required to complete the Redemption procedure of mutual fund?

The documents generally required to complete the Redemption procedure are Redemption request form with Transaction Slip duly signed by the unit holder/s of the folio, Updated bank details, Discharge certificate, Address/ identity proof and Signature attested by bank.


What documents are required for third party payment made by cheque payment mode? 

The documents required to be submitted by Third Party for cheque payment mode are bank account statement containing name, address,  A/C number etc of the account holder duly attested by the AMC/ CAMS with a certificate of Bank manager.


What documents are required for third party payment made by Pay Order, Demand Draft and Banker’s cheque payment mode? 

The documents required to be submitted by Third Party for Pay Order, Demand Draft, Banker’s cheque payment mode is an original Certificate issued by bank confirming the name, account number of the account holder with name, seal, employee code, contact number and signature of bank manager.


What documents are required for third party payment made by RTGS, Bank Account-to-Account Transfer NEFT, ACH, etc payment mode? 

The documents required to be submitted by Third Party for RTGS, Bank Account-to-Account Transfer NEFT, ACH, etc payment mode is acknowledged copy of the instruction to the bank stating the number debited with name, seal, employee code, contact number and signature of bank manager.


What documents are required for third party payment made by pre-funded instrument issued by the Bank against Cash payment mode? 

The documents required to be submitted by Third Party for pre-funded instrument issued by the Bank against Cash payment mode is an original certificate including the name, address and PAN number of the person requested for such payment instrument with name, seal, employee code, contact number and signature of bank manager.


What additional documentation is required to a US person for investments in Indian mutual funds?

A US person has to sign a declaration at the time of making investment and if it is a joint holding, all the unit holders have to sign this declaration in original. After submitting it to Distributors/IFAs along with application form for investment processing of documentation at AMC/CAMS takes place.


I am a mutual fund investor but my folio is not KYC complied. Can I change my address and how?

Yes, you can change your address by providing written request or a valid transaction slip, Proof of new address (POA) and proof of identity or updated Pan Card to the KYC Registration Agency. The KYC Registration Agency may specify other document as per the prevailing norms.


I am a mutual fund investor and want to change my Bank Mandate. What procedure I need to fallow for the said purpose?

You can change your Bank Mandate by providing a valid transaction slip duly filled or letter from the investor mentioning the bank account details along with a cancelled cheque/ updated passbook/ certificate issued by bank manger regarding account details to the concerned authorities.


What documents are required if a minor has attained the status of major investor (Attained the age of 18 years)?

The investor who attained the status of major investor need to submit completed standalone form, Signature attestation of the major by guardian or a manager of a scheduled bank / Bank Certificate, New Bank mandate where account changed from minor to major, with original cancelled cheque wherein account holder name and account no is printed on the cheque (if cheque is not available, investor needs to submit the docs as change in bank mandate), KYC acknowledgement of the major, FATCA Form and Aadhaar Updation Form.


What is the procedure of FATCA Declaration?

FATCA Declaration can be done through on line mode by excising CAMs website link and physical mode by downloading the specified form from CAMS/AMC website, filling the form and submitting it to nearest CAMS/AMC branches.


What documents are required to complete the CKYC?

Following self attested documents along with original for verification are required to complete the CKYC –

  • Proof of Identity
  • Address proof for correspondence and permanent address or Voter ID or Passport Copy or Aadhaar Card or NREGA Job Card or Driving License or any other document notified by the central government.

Who is authorized to attest the documents after verification with the originals for KYC?

Following person/authorities are authorized to attest the documents after verification with the originals for KYC –

  • Officials authorized by AMC
  • Officials authorized by Registrar & Transfer Agent (R&T) acting on behalf of the AMC
  • Distributors qualified the KYD
  • Gazetted Officer, Public notary, bank manager (with name designation and seal), Government authorized officials
  • In case of NRIs, authorized officials of overseas branches of Scheduled Commercial Banks registered in India, Notary Public, Court Magistrate, Judge, Indian Embassy/ Consulate General in the country where the client resides are permitted to attest the documents.

Who is authorized to attest the documents after verification with the originals for IVP (In person Verification)?

Following person/authorities are authorized to attest the documents after verification with the originals for IVP –

  • Officials authorized by AMC
  • Officials authorized by Registrar & Transfer Agent (R&T) acting on behalf of the AMC
  • Distributors qualified the KYD
  • Bank manager (with name designation and seal), Government authorized officials
  • In case of NRIs, authorized officials having permission to attest a document can conduct the In Person Verification and confirm this in the KYC Form.

What documents are required for Aadhaar authentication With respect to Non-Individuals investors (Other than HUF)?

For other Non-Individuals investors (Other than HUF), PAN & Aadhaar information of all Authorized Signatories need to be linked with the mutual fund folio(s).


I have invested in a mutual fund scheme and nominated my mother & father as nominee. Am I required to submit Aadhaar information of nominees also?

No, it is not necessary because Aadhaar information is not required for Nominees.

Categories: Documentation